General Information                 

Registration Policies & Hours

We strongly encourage you to pre-register using our on-line registration program (opening mid-July 2012) which will ensure faster confirmation.

All pre-registered attendees will collect their badge, tickets, and other materials when they report to the AVS-59 Registration Area at the Tampa Convention Center. You will use the Pre-Registration terminals to generate your badge and collect your materials from the Print Station.

All registrants must have their badge and badge holder to gain admission to the technical sessions and exhibition.


Registration Rates

Registration Type
Pre-Reg (Ends 10/8/12)
On-Site (After10/8/12)







Student Member



Student Non-Member



Early Career Non-Member
(within 5 yrs of highest degree)**



Early Career Non-Member
(within 5 yrs of highest degree)**



One Day



AVS Honorary Member



AVS Emeritus Member



(Sun) Nanomanufacturing Tutorial
(Full Member)



(Sun) Nanomanufacturing Tutorial
(Student Member)



Quantitative Surface Analysis
(Full Member)



Quantitative Surface Analysis
(Student Member)



Exhibits Only




On-Site Registration Hours

October 28
2:00 p.m. to 6:00 p.m.
October 29
7:30 a.m. to 5:00 p.m.
October 30
7:00 a.m. to 5:00 p.m.
October 31
7:30 a.m. to 5:00 p.m.
November 1
7:30 a.m. to 5:00 p.m.
November 2
7:30 a.m. to 10:00 a.m.

Registration Changes/Edits
If any of the registration information printed is incorrect, please contact Customer Service at 847-996-5876 or by email at

You may edit your registration record by entering your email address and password into the complete/edit section on the log-in page of the website.  When you re-enter you will land on the registration summary page.  From there you may edit your contact information or add any new items you would like to purchase.

Symposium Registration Cancellation Policy
All cancellations must be sent in writing to Yvonne Towse by October 22, 2012, ( cancellations and refunds will be issued in the form of a check and assessed a $25 cancellation fee.  Please note that all refunds will be processed within 30 days following the meeting.

Other Conditions

  • You will be charged for all registrations received.
  • A $20 fee will be charged for all returned checks.
  • No Purchase Orders will be accepted.
  • All registration fees are NON-TRANSFERABLE.
  • All cancellations must be sent to Yvonne Towse by October 22, 2012, (, fax: 212-248-0245).
  • All cancellations and refunds will be processed after the close of the show.
  • All refunds will be issued in the form of a check and will be assessed a $25 cancellation fee 
  •  IMPORTANT!! No one under the age of 12 (including infants and toddlers) will be permitted on the show floor.

Symposium Lost Badge Policy

Please note that we will be imposing a $20 fee for replacement badges so please remember to bring your badge and keep it in a safe place throughout the week.


JVST Manuscript Publication Information
Authors are invited to submit an article to JVST A or B on their presentation/poster topic given at the AVS International Symposium.  Articles can be submitted anytime between the abstract submission deadline and the end of the year.   Please indicate in the cover letter that the article is based on a talk or poster given at the AVS Symposium.   Papers can be submitted to JVST A or B depending on the topic. You can find easy to use templates and instructions for authors on the journal home pages or Please submit your JVST A & B articles at  or at for JVST A & B respectively. 

For more information, stop by the AVS Publications Booth in the Exhibit Hall during the week of the Symposium or contact: 

Nancy Schultheis
AVS Publications Office
PO Box 12748
100 Park Drive, Suite 105
Research Triangle Park, NC  27709
919-361-2787 Fax: 919-361-1378

AVS Membership Renewal Feature
The 2013 membership renewal dues will be included within the symposium registration fees for all Full, Student, Early Career, Honorary, and Emeritus members. No further action will be required and 2013 membership will take effect on January 1, 2013. Any questions, see Angela Klink at the AVS Store (Booth 1217) or via email (

Complimentary AVS Membership Offer

If you have paid the full, student, or Early Career non-member registration fee, you will receive a complimentary AVS electronic membership for 2013. If you wish to receive a JVST print subscription you must pay any additional fees. For more information, stop by AVS Booth 733 in the Exhibit Hall during the week of the Symposium or contact:

Angela Klink
125 Maiden Lane, 15th Floor
New York, NY 10038
212-248-0200 X221 Fax: 212-248-0245

Recording Equipment Policy

The use of video recording equipment, cameras, or audio equipment at any AVS International Symposium, Short Course, or Topical Conference is prohibited without prior written approval of AVS.

Anyone in violation of these policies will be removed from the premises immediately. AVS reserves the right to reproduce, by any means selected, any or all of these presentations and materials.

Internet Access

AVS will be sponsoring internet access in the Exhibition Hall at the Convention Center from Tuesday-Thursday. Attendees are welcome to use the computers provided in the Exhibit Hall E-mail Pavilion/Booth 223 (generously sponsored by
SPECS Surface Nano Analysis, Inc.). Attendees can also log in directly using their own laptops at various wireless spots marked throughout the Exhibit Hall.

The Tampa Marriott Waterside Hotel & Marina (AVS headquarters hotel) offers complimentary wireless in the lobby and public areas.

Securing Visas

International Attendees: Due to increasing delays in securing visas to the U.S. it is strongly encouraged that prospective international attendees begin this process as early as possible to ensure approval. Please refer to the following website for additional information and assistance: You may also contact Yvonne Towse ( for additional assistance.

Additional Notes

AVS will be providing PC’s in all session rooms in addition to switchboxes which should allow for a quick and easy transition between presentations. All authors are encouraged to visit the Presenters Preview Room Tijeras to test the equipment prior to their presentation.

AVS will not publish an Abstract Book so you must review and print abstracts of interest. All abstracts, as well as a personal scheduler, have been available on our website since early July. Computer terminals with a program link will be available at the Convention Center should you need to reference any abstracts during the week.

Exciting 2012 Events

Welcome Mixer for Attendees & Exhibitors
The Welcome Mixer will take place on Monday, October 29, from 5:30 p.m.-7:30 p.m. The Mixer is a casual gathering where attendees and exhibitors can enjoy some refreshments and spend time together prior to the opening of the Exhibit Hall.

AVS Membership Booth and Store Booth 733
Browse through AVS Educational materials (books, training DVDs and monographs); trinkets, souvenirs and logo items. Learn about the advantages and benefits of AVS membership and find out how to get more involved in society events and activities.

AVS Career Center Booth 733
Looking for a position or seeking qualified candidates for a job opening? If so, please register at the AVS Career Center located in the Exhibit Hall.

To register for the Center please click here:

Art Zone Booth 222
See the entries in the 2012 art contest and vote for your favorites. Winners will take home cash prizes!
Generously sponsored by Kurt J. Lesker. To participate in the contest, contact Della Miller for instructions of how to submit your art. Winners will take home cash prizes!

Exhibit Hall Refreshment Breaks
Visit the Exhibit Hall during the morning and afternoon technical session breaks. There will always be something special being offered in the Hall.

Complimentary Lunches in the Exhibit Hall
Full week attendees who pay for a full week registration (Full, Student, Early Career) and exhibitors will receive two free lunch vouchers redeemable on Tuesday and Wednesday for lunch concessions located in the Exhibit Hall. Stop by the Exhibit Hall between 12:00 - 2:00 p.m. to grab a bite to eat and network with exhibitors and fellow colleagues.  Come to the Exhibit Finale on Thursday for free lunch for all (no tickets required).

AVS Raffle Zone Booth 733
Be sure to enter your raffle tickets to participate in the daily raffles being held Tuesday-Thursday in the Exhibit Hall Raffle Zone. Thanks to our generous sponsors we have some really exciting prizes this year.

Ask The Experts Booth 528
The AVS Vacuum Technology Division and Duniway Stockroom, SAES Getters and Brooks Automation are sponsoring an Ask The Experts (ATE) booth which will offer a special open forum to discuss and help solve vacuum related issues.
Are you experiencing: Puttering Pumps? Garbled Gauges? Spurious Species? Come and Ask the Experts!

Free Caricature Booth 301

Visit Booth 301 (
Kratos Analytical) to get your ticket validated for a free caricature in the special event booth

Free Massage Booth 300
Visit Booth 300 (
Vacuum Research Corp.) in the Exhibit Hall to get your ticket validated for a free massage!

Publications Booth – Booth 728
Come meet with the AVS journal editors, find out how to submit a manuscript and learn about exciting developments in all AVS journals.

AVS Companion Tours
 In addition to the technical program, AVS offers tours of Tampa and the surrounding area for your enjoyment. For additional information, contact Marilyn Ruzic, Tour Coordinator,


© Copyright 2012 AVS