General
Information
Registration Policies & Hours
We strongly encourage you to pre-register
using our on-line registration program
(opening mid-July 2012)
which will ensure faster confirmation.
All pre-registered attendees will collect their
badge, tickets, and other materials when they
report to the AVS-59 Registration Area at the
Tampa Convention Center. You will use the
Pre-Registration terminals to generate your
badge and collect your materials from the Print
Station.
All registrants must have their badge and badge
holder to gain admission to the technical
sessions and exhibition.
YOU MUST HAVE YOUR BADGE AND BADGE HOLDER TO
GAIN ADMISSION TO THE TECHNICAL SESSIONS AND
EXHIBITION.
Registration
Rates
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Registration Type
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Pre-Reg (Ends
10/8/12)
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On-Site (After10/8/12)
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Early Career Non-Member
(within 5 yrs of highest
degree)**
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Early Career Non-Member
(within 5 yrs of highest
degree)**
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AVS Honorary Member |
$0.00 |
$0.00 |
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AVS Emeritus Member |
$0.00 |
$0.00 |
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(Sun) Nanomanufacturing
Tutorial
(Full Member) |
$100.00 |
$115.00 |
(Sun) Nanomanufacturing
Tutorial
(Student Member)
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Quantitative Surface
Analysis
(Full Member) |
$115.00 |
$115.00 |
Quantitative Surface
Analysis
(Student Member)
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On-Site Registration Hours
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Sunday |
October 28
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2:00 p.m. to 6:00
p.m.
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Monday
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October 29
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7:30 a.m. to 5:00
p.m.
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Tuesday
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October 30
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7:00 a.m. to 5:00
p.m.
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Wednesday
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October 31
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7:30 a.m. to 5:00
p.m.
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Thursday
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November 1
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7:30 a.m. to 5:00
p.m.
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Friday
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November 2
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7:30 a.m. to 10:00
a.m.
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Registration Changes/Edits
If any of the registration information
printed is incorrect, please contact
Customer Service at 847-996-5876 or by
email at
avs@experient-inc.com
You may edit your registration record by
entering your email address and password into
the complete/edit section on the log-in page of
the website. When you re-enter you will land on
the registration summary page. From there you
may edit your contact information or add any new
items you would like to purchase.
Symposium Registration Cancellation Policy
All cancellations must be sent in writing to
Yvonne Towse by October 22, 2012, (yvonne@avs.org)All
cancellations and refunds will be issued in the
form of a check and assessed a $25 cancellation
fee. Please note that all refunds will be
processed within 30 days following the meeting.
Other Conditions
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You will be charged for all registrations
received.
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A $20 fee will be charged for all returned
checks.
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No Purchase Orders will be accepted.
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All registration fees are NON-TRANSFERABLE.
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All cancellations must be sent to
Yvonne Towse by October 22, 2012, (yvonne@avs.org),
fax: 212-248-0245).
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All cancellations and refunds will be
processed after the close of the show.
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All refunds will be issued in the form of a
check and will be assessed a $25
cancellation fee
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IMPORTANT!! No one under the age of 12
(including infants and toddlers) will be
permitted on the show floor.
Symposium Lost Badge Policy
Please note that we will be imposing a $20 fee for replacement badges so please remember to bring your badge and keep it in a safe place throughout the week.
YOU MUST HAVE YOUR BADGE AND BADGE HOLDER TO
GAIN ADMISSION TO THE TECHNICAL SESSIONS AND
EXHIBITION.
JVST Manuscript Publication Information
Authors are invited to submit an article to
JVST A or B on their presentation/poster
topic given at the AVS International
Symposium. Articles can be submitted
anytime between the abstract submission
deadline and the end of the year. Please
indicate in the cover letter that the
article is based on a talk or poster given
at the AVS Symposium. Papers can be
submitted to JVST A or B
depending on the topic. You can find easy to
use templates and instructions for authors
on the journal home pages
http://avspublications.org/jvsta or
http://avspublications.org/jvstb.
Please submit your JVST A & B
articles at
http://jvsta.peerx-press.org or at
http://jvstb.peerx-press.org for JVST
A & B respectively.
For more
information, stop by the AVS Publications
Booth in the Exhibit Hall during the week of
the Symposium or contact:
Nancy Schultheis
AVS Publications Office
PO Box 12748
100 Park Drive, Suite 105
Research Triangle Park, NC 27709
919-361-2787 Fax: 919-361-1378
Email:
publications@avs.org
AVS Membership Renewal Feature
The 2013 membership renewal dues will be
included within the symposium registration fees
for all Full, Student, Early Career, Honorary,
and Emeritus members. No further action will be
required and 2013 membership will take effect on
January 1, 2013. Any questions, see Angela Klink
at the AVS Store (Booth 1217) or via email (angela@avs.org)
Complimentary AVS Membership Offer
If you have paid the full, student, or
Early Career non-member registration fee,
you will receive a complimentary AVS
electronic membership for 2013. If you wish
to receive a JVST print subscription you
must pay any additional fees. For more
information, stop by AVS Booth 733 in the
Exhibit Hall during the week of the
Symposium or contact:
Angela Klink
AVS
125 Maiden Lane, 15th Floor
New York, NY 10038
212-248-0200 X221 Fax: 212-248-0245
Email:
membership@avs.org
Recording Equipment Policy
The use of video recording equipment, cameras, or audio equipment at any AVS International Symposium, Short Course, or Topical Conference is prohibited without prior written approval of AVS.
Anyone in violation of these policies will be removed from the premises immediately. AVS reserves the right to reproduce, by any means selected, any or all of these presentations and materials.
Internet Access
AVS will be sponsoring
internet access in the Exhibition Hall
at the Convention Center from
Tuesday-Thursday. Attendees are welcome
to use the computers provided in the
Exhibit Hall E-mail Pavilion/Booth 223 (generously
sponsored by
SPECS Surface Nano Analysis, Inc.).
Attendees can also log in
directly using their own laptops at
various wireless spots marked throughout
the Exhibit Hall.
The
Tampa Marriott
Waterside Hotel & Marina (AVS headquarters hotel) offers complimentary wireless in the lobby
and public areas.
Securing
Visas
International Attendees:
Due to increasing delays in securing
visas to the U.S. it is strongly
encouraged that prospective
international attendees begin this
process as early as possible to ensure
approval. Please refer to the following
website for additional information and
assistance:
http://www.national-academies.org/visas.
You may also contact Yvonne Towse
(yvonne@avs.org)
for additional assistance.
Additional Notes
AVS will be providing PC’s in all session rooms
in addition to switchboxes which should allow
for a quick and easy transition between
presentations. All authors are encouraged to
visit the Presenters Preview Room Tijeras to
test the equipment prior to their presentation.
AVS will not publish an Abstract Book so you
must
review and print abstracts
of interest. All abstracts, as well as a
personal scheduler, have been available on our
website since early July. Computer terminals
with a program link will be available at the Convention Center should you need to reference any
abstracts during the week.
Exciting 2012 Events
Welcome Mixer for Attendees & Exhibitors
The Welcome Mixer will take place on Monday,
October 29, from 5:30 p.m.-7:30 p.m. The Mixer is
a casual gathering where attendees and
exhibitors can enjoy some refreshments and spend
time together prior to the opening of the
Exhibit Hall.
AVS Membership Booth and Store Booth
733
Browse through AVS Educational materials (books,
training DVDs and monographs); trinkets,
souvenirs and logo items. Learn about the
advantages and benefits of AVS membership and
find out how to get more involved in society events
and activities.
http://www.avs.org/about-online-store.aspx
AVS Career Center Booth
733
Looking for a position or seeking qualified
candidates for a job opening? If so, please
register at the AVS Career Center located in the
Exhibit Hall.
To register for the Center please click here:
http://www2.avs.org/symposium/AVS59/pages/career_center.html
Art Zone Booth 222
See the entries in the 2012 art contest
and vote for your favorites. Winners will take
home cash prizes!
Generously sponsored by Kurt J. Lesker. To participate in the contest,
contact Della Miller
della@avs.org
for instructions of how to submit your art.
Winners will take home cash prizes!
Exhibit Hall Refreshment Breaks
Visit the Exhibit Hall during the morning and
afternoon technical session breaks. There will
always be something special being offered in the
Hall.
Complimentary Lunches in the Exhibit Hall
Full week attendees who pay for a full week
registration (Full, Student, Early Career) and exhibitors will receive two free lunch
vouchers redeemable on Tuesday and Wednesday for
lunch concessions located in the Exhibit Hall.
Stop by the Exhibit Hall between 12:00 - 2:00
p.m. to grab a bite to eat and network with
exhibitors and fellow colleagues. Come to
the Exhibit Finale on Thursday for free lunch
for all (no tickets required).
AVS Raffle Zone Booth
733
Be sure to enter your raffle tickets to
participate in the daily raffles being held
Tuesday-Thursday in the Exhibit Hall Raffle Zone. Thanks to our generous sponsors we
have some really exciting prizes this year.
Ask The Experts Booth
528
The AVS Vacuum Technology Division and
Duniway
Stockroom, SAES Getters and Brooks Automation
are sponsoring an Ask The Experts (ATE) booth
which will offer a special open forum to discuss
and help solve vacuum related issues.
Are you experiencing: Puttering Pumps? Garbled
Gauges? Spurious Species? Come and Ask the
Experts!
Free Caricature Booth 301
Visit Booth 301 (Kratos
Analytical)
to get your ticket validated for a free
caricature in the special event booth
Free Massage Booth 300
Visit Booth
300 (Vacuum
Research Corp.)
in the Exhibit Hall to get your ticket
validated for a free massage!
Publications Booth
– Booth 728
Come meet with the AVS journal editors, find out
how to submit a manuscript and learn about
exciting developments in all AVS journals.
AVS Companion Tours
In addition to the technical
program, AVS offers tours of Tampa and the
surrounding area for your enjoyment. For
additional information, contact Marilyn Ruzic,
Tour Coordinator,
companiontours@avs.org
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