General Information                 

Registration Policies & Hours

We strongly encourage you to pre-register using our on-line registration program which will ensure faster confirmation. Those of you wishing to register via mail or fax may complete the PDF form and send it to the following address to be received no later than October 10, 2011:

AVS
c/o Experient
P.O. Box 4088
Frederick, MA 21705
Fax: 301-694-5124

All pre-registered attendees will collect their badge, tickets, and other materials when they report to the AVS-58 Registration Area at the Nashville Convention Center. You will use the Pre-Registration terminals to generate your badge and collect your materials from the Print Station.

All registrants must have their badge and badge holder to gain admission to the technical sessions and exhibition.

Registration Rates

Symposium Registration Cancellation Policy
All Symposium cancellation/refund requests must be submitted by Friday, October 24, 2011 in writing to:

Yvonne Towse
Registration Coordinator
AVS
125 Maiden Lane, 15th Floor
New York, NY 10038
Fax: 212-248-0245
Email: yvonne@avs.org

*Please note that all refunds will be issued via check within 30 days after the meeting. All refunds are subject to a $25 cancellation fee.

Other Conditions

• You will be charged for all registrations received.
• A $20 fee will be charged for all returned checks.
• No Purchase Orders will be accepted. All registration fees are NON-TRANSFERABLE.
• No one under the age of 12 (including infants and toddlers) will be permitted on the exhibit floor.
   

Symposium Lost Badge Policy

Please note that we will be imposing a $20 fee for replacement badges so please remember to bring your badge and keep it in a safe place throughout the week.

JVST Manuscript Publication Information
Authors are invited to submit an article to JVST A or B on their presentation/poster topic given at the AVS International Symposium.  Articles can be submitted anytime between the abstract submission deadline and the end of the year.   Please indicate in the cover letter that the article is based on a talk or poster given at the AVS Symposium.   Papers can be submitted to JVST A or B depending on the topic. You can find easy to use templates and instructions for authors on the journal home pages http://avspublications.org/jvsta or http://avspublications.org/jvstb.  Please submit your JVST A & B articles at http://jvsta.peerx-press.org  or at http://jvstb.peerx-press.org for JVST A & B respectively. 

For more information, stop by the AVS Publications Booth in the Exhibit Hall during the week of the Symposium or contact: 

Nancy Schultheis
AVS Publications Office
Caller Box 13994
100 Park Drive, Suite 105
Research Triangle Park, NC  27709
919-361-2787 Fax: 919-361-1378
Email: publications@avs.org

AVS Membership Renewal Feature
The 2012 membership renewal dues will be included within the symposium registration fees for all Full, Student, Early Career, Honorary, and Emeritus members. No further action will be required and 2012 membership will take effect on January 1, 2012. Any questions, see Angela Klink at the AVS Store (Booth 1217) or via email (angela@avs.org)

Complimentary AVS Membership Offer

If you have paid the full, student, or Early Career non-member registration fee, you will receive a complimentary AVS electronic membership for 2012. If you wish to receive a JVST print subscription you must pay any additional fees. For more information, stop by AVS Booth 1217 in the Exhibit Hall during the week of the Symposium or contact:

Angela Klink
AVS
125 Maiden Lane, 15th Floor
New York, NY 10038
212-248-0200 X221 Fax: 212-48-0245
Email: membership@avs.org

Recording Equipment Policy

The use of video recording equipment, cameras, or audio equipment at any AVS International Symposium, Short Course, or Topical Conference is prohibited without prior written approval of AVS.

Anyone in violation of these policies will be removed from the premises immediately. AVS reserves the right to reproduce, by any means selected, any or all of these presentations and materials.

Additional Notes

AVS will be providing PC’s in all session rooms in addition to switchboxes which should allow for a quick and easy transition between presentations. All authors are encouraged to visit the Presenters Preview Room Tijeras to test the equipment prior to their presentation.

AVS will not publish an Abstract Book so you must review and print abstracts of interest. All abstracts, as well as a personal scheduler, have been available on our website since early July. Computer terminals with a program link will be available at the Convention Center should you need to reference any abstracts during the week.

Exciting 2011 Events


Welcome Mixer for Attendees & Exhibitors
The Welcome Mixer will take place on Monday, October 31, from 5:30 p.m.-7:30 p.m. in the West Ballroom of the Renaissance Nashville Hotel. The Mixer is a casual gathering where attendees and exhibitors can enjoy some refreshments and spend time together prior to the opening of the Exhibit Hall.

AVS Membership Booth and Store Booth 1217
Browse through AVS Educational materials (books, training DVDs and monographs); trinkets, souvenirs and logo items. Learn about the advantages and benefits of AVS membership and find out how to get more involved in AVS events and activities in Booth 1217 in the Exhibit Hall.

AVS Career Center Booth 1217
Looking for a position or seeking qualified candidates for a job opening? If so, please register at the AVS Career Center located in the Exhibit Hall in Booth 1217.

Art Zone Booth 817
See the entries in the 2012 art contest and vote for your favorites. Winners will take home cash prizes! Generously sponsored by AJA International. To participate in the contest, contact Della Miller della@avs.org for instructions of how to submit your art. Submission deadline October 1, 2011. 1st Place takes home $500! 2nd Place: $250 3rd Place: $100

Exhibit Hall Refreshment Breaks
Visit the Exhibit Hall during the morning and afternoon technical session breaks. There will always be something special being offered in the Hall.

Complimentary Lunches in the Exhibit Hall
Attendees who pay for a full week registration (Full, Student, Early Career) will receive two free lunch vouchers redeemable on Tuesday and Wednesday for lunch concessions located in the Exhibit Hall. Stop by the Exhibit Hall between 12:00 - 2:00 p.m. to grab a bite to eat and network with exhibitors and fellow colleagues.

AVS Raffle Zone Booth 1217
Be sure to enter your raffle tickets to participate in the daily raffles being held Tuesday-Thursday in the Exhibit Hall Raffle Zone Booth 1217. Thanks to our generous sponsors we have some really exciting prizes this year.

Ask The Experts Booth 913
The AVS Vacuum Technology Division and Duniway Stockroom, SAES Getters and Brooks Automation are sponsoring an Ask The Experts (ATE) booth which will offer a special open forum to discuss and help solve vacuum related issues. Troubleshooting Mysteries? Contamination Problems? System Configuration Questions? Just Wanna Make Your Vacuum Better? Problems with troubleshooting, process control, contamination or just want to bounce an idea off other people in the vacuum field? Maybe all our years of experience, successes and failures can help point you in the right direction or spark an idea! Ask the Experts is an unbiased, open forum with the resources and the desire to discuss and help solve vacuum related issues. Come and Ask the Experts!

Students and Early Career Members

• On Monday afternoon there will be a JVST Writer’s Workshop held during the last half of the lunch break to provide guidance and insight on the publishing process for AVS Student and Early Career Members
  
• On Monday evening there will be a special Professional Development session entitled “Town Hall Meeting: Federal Funding& Research Opportunities”, featuring program managers from several U.S. government agencies.
  
• The Job Information Forum, which provides an opportunity to learn from the career experiences of young industrial, academic and national lab professionals, will again be held on Tuesday during lunch.

AVS Companion Tours
 In addition to the technical program, AVS offers tours of Nashville and the surrounding area for your enjoyment. For additional information, contact Marilyn Ruzic, Tour Coordinator, companiontours@avs.org

Free Caricature Booth 600
Visit Booth 600 (Kratos) to get your ticket validated for a free caricature in the special event booth

Free Massage Booth 500
Visit Booth 500 (Vacuum Research) to get your ticket validated for a free massage in the special events booth

Publications Booth – Booth 1117
Come meet with the AVS journal editors, find out how to submit a manuscript and learn about exciting developments in all AVS journals.